Management shaped around each building.
No two buildings are quite alike. Each has its own systems, its own history and its own community of residents. We begin by getting to know yours, and then plan its upkeep, finances and leasing around what it actually needs.
For owners
For owners of rental and mixed-use buildings, we aim to keep apartments occupied, the property in good condition and the accounts clear and complete.
- Leasing, tenant screening and renewals
- Rent stabilization and DHCR registrations
- Commercial and retail lease administration
- Annual operating budgets and rent roll reviews
- Insurance renewals and claims
- Lender reporting and RPIE filings
For boards
Board members give their own time to their buildings. We try to make that time count by preparing the numbers, keeping records in order and following through on what the board decides.
- Monthly financial reporting for the board
- Annual budgets and board meeting support
- House rules and building policies
- Annual meeting and election support
- Communication with owners and shareholders
- Audit and tax return support
The work of looking after a building.
Much of good management happens out of view. These are the responsibilities we take on for the buildings in our care, and the ways we try to carry them out well.
Leasing & residents
Finding good residents, welcoming them well and making it easy for them to stay.
- Apartment marketing and applications
- Move-in and move-out inspections and turnovers
- Lease renewals and lease administration
- Resident portal for payments and statements
- Move and delivery scheduling
- Resident correspondence and notices
Building operations
Preventive maintenance that keeps systems running, and a prompt response when something breaks.
- Supers and building staff supervision
- Preventive maintenance programs
- In-house maintenance crew
- Licensed, bonded and fully insured contractors
- Vendor bidding and contract negotiation
- Online repair requests residents can track
Financial management
Accurate books, and a monthly report that shows clearly where the money has gone.
- The Block Report, a monthly financial package
- Cash flow statements and customized rent rolls
- Rent and common charge billing
- Operating budgets and expense tracking
- Bill payment: mortgage, taxes, water and sewer
- Tax-ready annual reporting and audit support
Compliance & violations
New York's building rules change often. We keep track of inspections and filings so that each one is handled in good time.
- Local Law 11 facade inspections
- Local Law 87 energy audits
- Local Law 152 gas piping inspections
- Boiler and elevator inspections
- Curing DOB, HPD and DEP violations
- Annual notices: window guards, stove knobs, bedbugs, allergens
Capital projects
Larger projects planned carefully, bid fairly and supervised from start to finish.
- Building envelope and systems inspections
- Repair and upgrade recommendations
- Competitive contractor bidding
- Project oversight from start to sign-off
- Insurance and permit coordination
- Reserve planning for future work
Board & closing support
Sales, sublets and refinances for condominium and co-op owners, prepared carefully and kept on schedule.
- Purchase and sublet application packages
- Lender and condo questionnaires
- Insurance certificates for closings
- Offering plans and building documents
- Alteration agreements and work oversight
- Refinance and sale document packages
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Caring for the long life of a building.
We think past this year’s budget. Our hope is that each building is in better condition with every year we look after it.
Kept complete
Plans, warranties, permits and service histories kept in order and easy to find when they are needed.
Seen in advance
Larger work anticipated years ahead, so that reserves are in place when it comes due.
Done early
Preventive work scheduled before problems appear, rather than after they have grown.
Built over time
Contractors and suppliers who know the building well and stand behind their work.
Common questions.
A few of the things owners and board members tend to ask when they first speak with us.
What happens when a building comes to Block?
We gather the books, leases, contracts and building files from the previous manager, review any open violations and the insurance in place, and meet the staff and vendors. Each resident then receives a welcome letter and access to the resident portal.
Who will we work with day to day?
A property manager who knows your building and is your first point of contact. One of Block’s principals also stays involved and is available when a decision needs to be made.
Do you manage rent-stabilized apartments?
Yes. We keep registrations current with the state, prepare renewals in the required form and keep careful records for every regulated apartment.
What does management cost?
Fees depend on the building’s size, type and needs. After visiting the property, we prepare a proposal that sets them out clearly.
Tell us about your building.
We would be glad to visit the property, learn where things stand and prepare a management proposal suited to it.